Fiscal Technician | Accounts Payable | N01078
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Position Summary
- Utilize financial systems to enter transactions in a timely manner; accurately and proficiently.
- Utilize reporting tools to reconcile accounts and accurately answer questions.
- Knowledge of PASSHE and SRU travel regulations.
- Proficiency processing travel and answering questions regarding travel.
- Assist with travel training.
- Verify travel requests and expense vouchers including receipts and per diem rates. Ensure all travel submitted adheres to regulations and policies set forth by PASSHE and the university.
- Maintain travel records as required by retention policies.
- Knowledgeable pertaining to and the ability to assist employees with the Travel Card program.
- Review departmental budgets when a budget error message is received when processing invoices or travel. Pre-post a budget transfer if budget is available.
- Enter invoices from vendors into SourcePoint or SAP for payment.
- Actively encourage suppliers to register in SourcePoint if they have not already done so. Also, if they are mailing invoices and are a SourcePoint vendor, they should be encouraged to invoice through SourcePoint instead.
- Process ACH and check payment runs. Process wire transfer payments as necessary.
- Provide check images when requested.
- Void checks as needed.
- Reviews, posts, and processes a variety of financial or audit documents.
- Reconcile, report, and process 1099 and related 1096 forms.
- Contact payees of outstanding stale dated checks that they haven’t cashed their check and reissue checks as requested.
- Prepare and submit the annual Escheat check filing with the Department of Treasury.
- Run reports for reconciling the receiving and invoicing documents. Work with departments, vendors, and central receiving; maintaining balanced accounts.
- Analyzes forms, correspondence, audit and investigation reports, and other fiscal records to determine completeness, accuracy of information, and compliance with rules and regulations.
- Review and resolve payment discrepancies working with vendors, purchasing, and the university department involved with the purchase.
- Review vendor statements, analyze, and respond with accurate updated documentation.
- Prepare and present data requested for audits.
- Maintain spreadsheets for various university departments, i.e. a utility payment tracking spreadsheet sent to Accounting, Facilities & Planning monthly. Analyze these records to ensure they are complete and accurate.
- Assist with implementation of process changes and improvements.
- Knowledgeable of policies and procedures impacting record keeping and expenditure processing, i.e. Public Funds Policy.
- Answer phones and greet people coming into the office offering assistance. This can include daily interaction with vendors, faculty, staff, students, coaches, and administrators as they pertain to accounts payable.
- Open mail, process invoices, and respond to correspondence as necessary.
- Issue Tax exempt forms to vendors, travelers, and others requesting verification of tax-exempt status.
- Request W-9’s form from vendors as needed.
- Provide SRU’s W-9 form as requested.
- Maintain strict confidentiality with sensitive payment information (payments of lawsuits, background checks, drug tests, etc.).
- All other duties as assigned.
Minimum Qualifications
Two years of experience performing bookkeeping or clerical accounting work; or an associate degree in accounting or business administration including or supplemented by six credits in accounting; or any equivalent combination of experience and training. A successful campus interview and passing a criminal background check required.
Preferred Qualifications
Preference will be given to applicants who have experience with grants; knowledge of the SAP financial program; and experience with database management. Experience working in a human services or educational environment and with diverse populations is also preferred.
Notice of Non-Discrimination
Slippery Rock University of Pennsylvania does not discriminate on the basis of race, color, gender, sexual orientation, national origin, religion, age, disability, age/or veteran status in its programs or activities in accordance with Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and University policies.
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